For gyms and studios
Liability Waivers for Gyms and Studios
Members sign the waiver on their phone before they arrive, not on a clipboard at the front desk. Send it to one new member or your whole list at once.
Documents you can send
Everything a member signs.
Use your own waiver, or start from our template and have your attorney review it.
- Liability waivers, for gyms, yoga, pilates, climbing, martial arts and dance studios.
- Membership agreements, with the price, term and cancellation terms.
- Waivers for minors, signed by a parent or guardian.
- Personal training agreements, including packages and session policies.
- Health questionnaires (PAR-Q style), with checkboxes and custom text fields.
- Photo releases, for your social media and website.
How it works
Waiver signed before the first class.
Upload the PDF. Add signature, name, date, emergency contact and checkbox fields.
Send to one new member, or paste a list and send a copy to each. Text, WhatsApp, email or a link.
Each signed waiver comes back as a PDF with a certificate of who signed and when.
Why MultiDocs
Fewer clipboards, fewer missing waivers.
Members open a link and sign with a finger or a mouse. Nothing to download, no password to remember.
Send the link by text message, WhatsApp or email, or copy it and paste it anywhere. Email reminders go out every two days, up to three times.
Updated your waiver? Send it to every member at once, each with their own copy: up to 20 on the free plan (counts as one request), up to 500 on Team.
The last page records the date and time, where the link was sent, IP address, device, a unique signer code and the SHA-256 fingerprint of the file. Anyone can check it at /verify.
Good to know
Compared with waiver software.
Waiver tools like Smartwaiver charge by the number of signed waivers each month, and their plans go up as your studio grows (check current plans at smartwaiver.com). They also have things we don't: a kiosk mode for a tablet at the front desk and integrations with booking software. If you need those, they are a good choice.
MultiDocs is simpler: $25 a month for the whole studio with up to 1,000 signature requests, or free for 15 a month. You send the waiver by link before the visit instead of at a kiosk.
Waivers are enforced differently in every state, and a few states rarely enforce them at all. An e-signature makes the waiver as valid as a paper one, but it doesn't fix a badly written waiver. This is general information, not legal advice. For your specific situation, ask a lawyer licensed in your state.
A plain waiver to adapt with your attorney.
For classes you post online.
A copy for each member.
How text signing works.
Questions
Gym and studio waiver questions.
Are online liability waivers legally binding?
An electronically signed waiver has the same legal effect as a paper one under the ESIGN Act and state UETA laws. Whether a waiver is enforceable at all depends on your state and on how it is written.
Can I send the waiver to all my members at once?
Yes. Bulk send gives each member their own copy: up to 20 people on the free plan, counted as one request, and up to 500 on the Team plan.
Can a parent sign for a child?
Yes. Add the child's name as a field and send it to the parent or guardian to sign. Some states limit waivers for minors, so ask your attorney.
Do you have a kiosk mode for a tablet?
No. MultiDocs works by link. You can open the link on a front-desk tablet, but there is no dedicated kiosk mode.
Does it connect to Mindbody or my booking app?
No. MultiDocs has no integrations. You send the link yourself or paste it into your welcome email.
How long are signed waivers kept?
We delete files 30 days after completion. Download each signed waiver and keep it in your own records for as long as your attorney recommends.
Pricing
Free to start. $25 a month for the whole team.
Sign your own documents free, forever, and send 15 signature requests a month on the free plan. The Team plan is $25 a month (or $240 a year) for everyone in your studio, with up to 1,000 requests a month and bulk send to 500 people.